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Office Administration Coordinator

HEBS Digital is an award-winning, full-service digital marketing agency and consulting firm working with leading hotel brands and hotel companies throughout the world. We have built an excellent team of top industry professionals, and enjoy a fun and friendly work environment. Our services include full-service digital marketing: search engine optimization (SEO), search engine marketing (SEM), email marketing, social media, mobile marketing, online media and retargeting, direct response online advertising, research and analysis, as well as website design and digital technology application development.

Our fast-growing global company has six offices including New York City (headquarters), Las Vegas, Tallinn, Estonia, and New Zealand. We have built a dynamic team well-known for being the best and smartest in the industry and are deeply committed to the professional development and growth of our team.

Once in a lifetime opportunity to become an industry HR & Administration expert!

HEBS Digital is expanding its team of talented professionals by adding a high energy full-time Office Administration Coordinator to our New York office to manage human resources and administrative activities at HEBS Digital.  

Company offers comfortable boutique business environment with an emphasis on results while retaining work/life balance. Provides excellent opportunities to build responsibilities and grow with company. Position based in midtown Manhattan, New York.

As Office Administration Coordinator, your responsibilities include:

  • Assist with recruiting, onboarding, and orientation of new employees
  • Assist with performing generalist HR functions
  • Assist with Corporate Travel Policies, 401K and benefit enrollments
  • Assist with all office facilities operations and administrative activities
  • Assist with IT, Intranet and Office Email Services and Vendors
  • Assist with Pantry and Office Supplies and Office Storage
  • Assist with Vendors, Procurement and Office Services Contracts
  • Assist with Corporate Credit Card Payments and Reporting
  • Maintain accurate company databases for contacts, files and other documents
  • Coordinate space allocation within the office

Required Qualifications:

  • Prior HR experience in a similar position a MUST; Technical and advertising HR experience a PLUS.
  • 1+ years of related work experience required
  • Bachelor’s Degree REQUIRED
  • General knowledge of HR best practices, compliance and labor laws 
  • Technology/Advertising Agency/Digital Agency/Hospitality Experience a big plus
  • Must be a team player with the ability to work with new employees
  • Proficient in Microsoft Office, Strong Microsoft Excel skills are essential
  • Ability to thrive in a dynamic, fast-paced work environment
  • Excellent verbal and written communication skills with all levels
  • Strong analytical and organizational skills and highly detail oriented habits
  • Be a fast learner with strong problem solving skills
  • Diligent work habits and ability to meet deadlines
  • Must be comfortable in boutique company environment with emphasis on team
  • Professional attitude and appearance
  • Applicants must be currently authorized to work in the United States for any U.S. employer without the need for visa sponsorship now or in the future

Location: Midtown Manhattan, New York City
Compensation: Competitive Salary + Benefits + PTO + Medical/Dental + 401K/SIMPLE IRA
Principals only. Recruiters please don't contact this job poster.
Please, no phone calls about this job!
Please do not contact job poster about other services, products or commercial interests. 

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